Privacy and Cookies Policy

Updated on 11/01/2023

By browsing our website alfredmeeting.com, you consent to our privacy policy and the use of cookies as described below. This privacy policy applies to all users and members of our site.

Summary

  1. Preamble
  2. Definitions
  3. Who we are
  4. Personal data we collect
  5. Uses of your personal data and legal bases
  6. Data retention period
  7. Protection of your Personal Data
  8. Transmission of your Personal Data
  9. Your rights over your Personal Data
  10. Changes to this Policy
  11. Contact

1. Preamble

The protection of your privacy is of utmost importance to Alfred Meeting. We are committed to protecting your data in accordance with current regulations, including the GDPR, which grants you various rights.

This Privacy Policy explains how we collect, use, and disclose your personal data on our digital platforms.

This Policy contains important information about your data and your rights.

Before using our site, please note that we do not collect personal data from individuals under 16. You can view the printable version of our Policy here: Printable version of the Policy

Please note that we do not collect personal data from individuals under 16 years of age. It is strictly prohibited to provide such information to us.

2. Definitions

"Cookies" refers to a small text file saved on your device that allows tracking your use of our digital platforms.

"Sensitive Data" refers to data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, health, or sexual orientation.

"Personal Data" refers to any information relating to an identified or identifiable natural person.

"Members" refers to any professional entity that has an account on alfredmeeting.com and shares professional identity information with us.

"Offers" refers to all listings of venues and related services available on Alfred Meeting’s site.

"Digital Platforms" refers to all digital platforms where Alfred Meeting presents its offers and member listings.

"Processing" refers to any operation performed on Personal Data, whether automated or not.

"Users" refers to anyone who visits and uses the alfredmeeting.com website.

3. Who we are

Alfred Meeting is a French Simplified Joint-Stock Company (SAS) with a capital of 8,000 euros, registered in the Paris Trade Register under number 822 744 900.

Our headquarters is located at 14 rue Mathurin Régnier, 75015 Paris. Alfred Meeting is responsible for processing the personal data of its Users and Members on its digital platforms.

4. Personal data we collect

We may collect personal data directly from you or indirectly via your interactions with our digital platforms.

a. Data you provide directly

We recommend that you provide only the personal data strictly necessary for your request. Please do not provide us with any Sensitive Data.

You may provide data when you use our digital platforms, create an account, subscribe to our newsletter, or request a quote.

Such data may include your identity, contact details, personal status, quote requests, order details, and any additional information you provide.

Your Personal Data will be used solely to respond to your requests and provide you with the best possible service.

b. Data collected indirectly and Cookie Policy

i. i. Data collected from third parties

Data about you may be provided by third parties who contact us on your behalf for one of our Offers.

Any personal data about a third party that you transmit must be authorized by that party beforehand.

ii. ii. Cookies used

Alfred Meeting may collect personal data via Cookies or similar technologies when you use our digital platforms.

Cookies are essential for the operation of our platforms and for analytical purposes to improve our services.

5. Uses of your personal data and legal bases

To collect and use your Personal Data, we rely on the following legal bases:

  1. Your prior consent (when creating your account to become a Member),
  2. Contractual performance, i.e., if processing is necessary for providing a service,
  3. Alfred Meeting’s legitimate interest, subject to your rights being respected,
  4. Compliance with legal or regulatory obligations.

Depending on the context, we may use your Personal Data for:

6. Data retention period

In accordance with current regulations, Personal Data is processed only for as long as necessary to fulfill the purposes for which it was collected.

For your information, prospect data is kept for three years and Member/client data is retained for the duration of our business relationship, up to ten years.

7. Protection of your Personal Data

The Alfred Meeting team takes all necessary measures to protect your Personal Data and ensure the security of our digital platforms.

Strict security measures have been implemented to safeguard your data.

Access to your Personal Data is strictly limited to those who need it to perform our services.

8. Transmission of your Personal Data

Access to Personal Data is granted only to authorized employees.

These employees are bound by a duty of confidentiality.

Alfred Meeting may transfer your data to third parties only under a binding contract and in compliance with legal requirements.

9. Your rights over your Personal Data

Under applicable law, you have several rights, summarized as follows:

Right of access You have the right to receive a copy of the Personal Data we hold about you.
Right of rectification You may request that we correct or complete your Personal Data.
Right to be forgotten You may request that we delete your Personal Data, subject to legal obligations.
Right to restrict processing You may request that we restrict the processing of your Data under certain circumstances.
Right to object to processing You may object at any time to the processing of your Personal Data.
Right to data portability You may request the transfer of your Personal Data.
Right to file a complaint You may file a complaint with your local data protection authority.

To exercise these rights, please contact us using the details provided below. We may ask for additional information to verify your identity.

10. Changes to this Policy

Alfred Meeting regularly reviews its privacy policies. Any significant changes will be clearly displayed on our site, and the effective date will be updated accordingly.

11. Contact

If you have any questions or complaints regarding our Privacy Policy or to exercise your rights, please contact us:

You can unsubscribe from our promotional emails at any time using the unsubscribe link in our emails.

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