2020 has changed the tools Office Managers use to manage their daily lives

30-11-2020 Updated on 28-08-2023 | Life at work

2020 has shaken up our personal and professional habits alike, and a profound transition is taking place in the way we work... For office managers, the dual challenge is to reorganize their professional lives, while helping to reorganize their company as a whole and the new practices of their colleagues. Because yes, this delicate task is partly supported by office managers. So, to get 2021 off to a flying start and start with a clean slate, where do we begin?

Let's ask ourselves the right questions: which parts of our job do we have a real lever for improvement? Which have changed radically in recent months? Are there any new tools for office managers to help us manage this?

Tools to stop running after time

Your quality of office manager is to be able to help your colleagues in the daily needs, but it can quickly become your worst nightmare "there is more paper in the printer" "the toilets are clogged" "you do not want to order lunch for our meeting this noon" "is not you who validates the holidays?"
In short, you are constantly interrupted (in person, by slack or by phone), you lose the north and especially the efficiency!

2021 will be different! To help you manage your time, we tested Focus to do an application to download, which follows the Pomodoro method (25min concentration/ 5min break) you create sessions during which you only dedicate your time to concentrate on the realization of your tasks. Hyper simple to use and free!
Another application, this time combining time and task management: Ttimax
Originally designed to track the interventions of internal technicians or external service providers, the application is also useful to track the missions of each of your speakers and accurately assess their working time per mission!

Remote HR level how do we do it? With new tools of course!

Keeping your colleagues connected, maintaining the entrepreneurial spirit, and integrating new recruits can quickly become a balancing act, especially during this period of remote work! So, to avoid any falls, Supermood allows you to better understand your employees through short and relevant questionnaires, and to integrate their feedback into the HR strategy. Everyone's priorities have certainly changed, so it's important not to neglect their feelings in these disruptive times. For a complete and fun experience, you can also turn to Perkbox , which offers employee benefits, voting management, communication, and gifts in a single tool. A little Christmas party in video is being prepared, isn't it? And then more classic but just as effective Manatime , a complete HRIS software: leave & absences, expense reports, team planning, time and activity management, virtual time clock, paperless payroll, HR management. And you can finally say "Yes, Marie-Paulette, I can tell you how much vacation time you have left!"

And the cherry on top, THE tools to manage your premises

Finally, the least fun part for you, the hazards of your offices, what am I saying, of your open spaces, of your building, of the whole neighborhood!! Let's not get carried away... Even if Jean-Mickaël from accounting (it always falls on him) tends to think that being an office manager means being a city councilor "No Jean-Mick, I can't change the day and time of garbage collection. Yes, I've already sent several emails to the town hall!"

So in this year 2020, where half of the team is teleworking, the other half is on-site on odd days, we discovered that less used premises did not mean fewer problems to manage...
Because we know that your added value is not in real estate management, we recommend Bob! Dépannage and Bob! Desk , a dynamic duo to address your technical problems.
Bob! Dépannage allows you to quickly find a craftsman for all the small technical problems of your company (plumbing, electricity, locksmith, ....) you send your need and they find you the appropriate speaker at a transparent and fair price.
And for more efficiency, create an account on Bob! Desk , you can add all your speakers from the plumber to the computer scientist to the cleaning man :)
You manage the places, the equipment, the tickets with a single tool in a few clicks. And you will even find the services of Bob! Troubleshooting directly integrated.
And then when you show the savings made over a few months with the pretty graphs available on your interface, you will make your little effect to the management committee it is guaranteed ;)

So with all these new tools, to manage the daily life of your company, 2021 looks good, doesn't it?