Streamline Your Internal MICE Policies & Optimize Savings

Published on 03-02-2026 | Event purchasing (MICE) and framework agreements

The Alfred Meeting framework agreement is a comprehensive management tool. It allows you to centralize, monitor, and streamline all expenses related to the organization of your professional events. As a result, it optimizes saving and facilitates the implementation of an internal MICE policy. This article explores in depth the time and cost savings provided by the Alfred Meeting framework agreement. It also explains how this tool helps you structure and effectively implement your internal MICE policy.

Achieve Optimized Savings with Alfred Meeting's Framework Agreement

Optimizing MICE expenses while increasing efficiency is a major challenge for companies. Alfred Meeting's framework agreement precisely addresses this objective. It allows you to generate savings while maintaining a high quality of service. Alfred Meeting is now one of the most competitive solutions in the MICE market.

Our service is completely free and therefore offers no fees. Companies benefit, at worst, from the same rates as those offered directly by the venues. This transparency is based on a clear contractual rule. Partner providers commit to offering identical prices to their public rates on the platform.

This clause is included in every signed contract. In case of non-compliance, Alfred Meeting initiates a strict control process. This can go as far as removing the provider if the discrepancy is not corrected.

The savings generated are not limited to the displayed rates. Thanks to the systematic comparison of venues, each request benefits from additional support. The recurrence of events also creates economies of scale. When several events take place in the same establishment, the teams renegotiate the conditions.

The objective is clear, to achieve up to 20% savings on the overall MICE budget. Alfred Meeting's framework agreement thus becomes a sustainable lever for optimization. It easily integrates into an existing internal policy. Companies better manage their costs while simplifying the organization of their events.

Direct and Indirect Benefits of Alfred Meeting's Framework Agreement

Significant Time and Cost Savings

The first concrete benefit of Alfred Meeting's framework agreement remains the time saving. For each event request, Alfred Meeting puts an average of 15 venues in competition. An operational staff member, alone, generally consults 3 to 5. This expanded competition makes it possible to identify the best opportunities available on the MICE market more quickly. It also facilitates the comparison of offers and the optimization of choices.

Thanks to this operation, companies improve their operational efficiency. They see an estimated gain of between 4 and 15% on their event budgets. Alfred Meeting's framework agreement thus becomes a concrete lever for better controlling expenses, without complicating internal processes.

On the financial level, Alfred Meeting supports operational staff at each stage of the negotiation. The teams advise on the choice of dates and analyze the quality/price ratio. They also negotiate the commercial conditions. Rates are systematically renegotiated, service by service. This approach guarantees optimal conditions, while maintaining a high level of quality.

Valuable Indirect Benefits for the Organizer

Beyond the visible savings, Alfred Meeting's framework agreement provides complete operational support. Alfred Meeting manages the initial contact with the venues, the follow-ups, and the monitoring of exchanges. Our project managers help you with a human service by having direct contacts with you. An organizer alone spends an average of 14 hours alone on these tasks. With Alfred Meeting, this time drops to 1h30, a gain of 12h30 per event.

The administrative simplification is another key advantage of Alfred Meeting's framework agreement. Alfred Meeting becomes a single supplier for all MICE events. This operation greatly reduces the number of partners to be referenced internally. It also limits the financial flows to be processed by the accounting and purchasing teams. Validation processes become faster and more transparent. This model improves compliance with internal policy and strengthens the overall management of event expenses.

Facilitate the Implementation of an Internal MICE Policy

Implementing a clear and effective MICE policy can quickly become complex without the right tools. Thanks to Alfred Meeting's framework agreement, companies have a structuring framework to formalize, deploy, and manage their internal MICE policy in a simple and homogeneous way.

The super-admin account, generally managed by the MICE buyer, allows you to track all ongoing files and have a complete view of the events organized within the company. The platform offers fully customizable settings: internal rules, validation circuits, supplier codes, but also mapping of expenses by organizer, department, or type of event. This structuring consolidates data and improves budget control.

Companies can also integrate pricing criteria, environmental standards, or specific constraints. Once defined, these rules automatically apply to all employees who organize an event. Alfred Meeting's framework agreement thus ensures a coherent, shared, and respected MICE policy, while simplifying operational monitoring for the teams.

A More Efficient Workflow with Alfred Meeting

To ensure successful implementation, workshops should be organized within the company. These sessions raise awareness of good practices, such as the choice of dates, anticipation, and flexibility. They explain the strategic decisions of the internal policy and present alternative venues adapted to the constraints. The objective is clear, to obtain the support of the organizers.

The Alfred Meeting platform facilitates the concrete application of workflows and internal rules. It offers venue selection criteria, multi-level validations, and precise control of expenses. Accessible to all, the system becomes a real management tool. It improves performance, simplifies monitoring, and guarantees compliance with the MICE policy defined by the company. Alfred Meeting's framework agreement is thus a key lever for optimizing the organization of events while respecting internal rules.