Privacy and Cookies Policy
Updated on
This policy explains how your data is used when you use alfredmeeting.com. You can change your audience measurement choice at any time.
1. Preamble
The protection of your privacy is of utmost importance to Alfred Meeting. We are committed to protecting your data in accordance with current regulations, including the GDPR, which grants you various rights.
This Privacy Policy explains how we collect, use, and disclose your personal data on our digital platforms.
This Policy contains important information about your data and your rights.
You can view the printable version of our Policy here:
Please note that we do not collect personal data from individuals under 16 years of age. It is strictly prohibited to provide such information to us.
2. Definitions
"Cookies" means a small file stored on your device to provide features, remember preferences or, depending on your choice, measure audiences.
"Sensitive Data" refers to data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric data, health, or sexual orientation.
"Personal Data" refers to any information relating to an identified or identifiable natural person.
"Members" refers to any professional entity that has an account on alfredmeeting.com and shares professional identity information with us.
"Offers" refers to all listings of venues and related services available on Alfred Meeting’s site.
"Digital Platforms" refers to all digital platforms where Alfred Meeting presents its offers and member listings.
"Processing" refers to any operation performed on Personal Data, whether automated or not.
"Users" refers to anyone who visits and uses the alfredmeeting.com website.
3. Who we are
Alfred Meeting is a French Simplified Joint-Stock Company (SAS) with a capital of 8,000 euros, registered in the Paris Trade Register under number 822 744 900.
Our headquarters is located at 14 rue Mathurin Régnier, 75015 Paris. Alfred Meeting is responsible for processing the personal data of its Users and Members on its digital platforms.
4. Personal data we collect
We may collect data directly from you and technical data generated when you use our platforms, including the IP address, browser, device type and approximate city- or country-level location.
a. Data you provide directly
We recommend that you provide only the personal data strictly necessary for your request. Please do not provide us with any Sensitive Data.
You may provide data when you use our digital platforms, create an account, subscribe to our newsletter, or request a quote.
Such data may include your identity, contact details, professional role, quote requests, events, orders, documents and messages.
Your Personal Data is used for the purposes and on the legal bases described in this Policy.
b. Data collected indirectly and Cookie Policy
i. Data collected from third parties
Data about you may be provided by third parties who contact us on your behalf for one of our Offers.
Any personal data about a third party that you transmit must be authorized by that party beforehand.
ii. Cookies used
Alfred Meeting may collect personal data via Cookies or similar technologies when you use our digital platforms.
Necessary cookies and marketing trackers used to measure our advertising campaigns are used automatically. Audience measurement cookies are used only with your consent.
Different types of Cookies are present on our digital platforms:
Category 1 Strictly necessary cookies for core functionalities.
Category 2 Audience measurement cookies used only with your consent.
Category 3 Marketing trackers used to measure the effectiveness of our advertising campaigns.
| Cookie used by | Cookie name | Purpose | Type | Duration |
|---|---|---|---|---|
| Alfred Meeting | alfredmeeting_session / XSRF-TOKEN | Secure your browsing and keep your session active | Strictly necessary | 12 hours of inactivity |
| Alfred Meeting | cookie_consent | Remember your cookie choice | Strictly necessary | 6 months |
| Alfred Meeting | currency | Remember your display currency | Strictly necessary | 13 months |
| Alfred Meeting | am_visitor | Link your successive searches from this browser | Strictly necessary | 1 year |
| Alfred Meeting | am_seen | Check that your requests come from a real visit (anti-bot protection) | Strictly necessary | 1 year |
| Alfred Meeting | auth_browser_device / auth_device_web / auth_device_employe / auth_device_client | Secure your account, keep you signed in for up to 13 months and let you manage connected devices | Strictly necessary | 13 months |
| Cloudflare | __cf_bm | Anti-bot protection | Strictly necessary | 30 minutes |
| PostHog | ph_* | Measure use of the site and its features | Statistics | 1 year |
| Google analytics | _ga | Measure site visits and usage | Statistics | 2 years |
| Google ads | _gcl_au | Measure the effectiveness of our advertising campaigns | Marketing | 3 months |
| Bing ads | _uetvid | Measure the effectiveness of our Microsoft Advertising campaigns | Marketing | 13 months |
Warnings and recommendations
We recommend that you do not disable the strictly necessary Cookies as this may affect your experience on our platforms.
- Chrome™ : Chrome Support
- Internet Explorer™ : Internet Explorer Support
- Edge™ : Edge Support
- Firefox™ : Firefox Support
- Safari™ : Safari Support
Preference Center
At any time, you can .
5. Uses of your personal data and legal bases
Alfred Meeting app in ChatGPT
When you connect the Alfred Meeting app to ChatGPT, we process search criteria, event information, venue preferences, and the account data needed to provide the service. We do not store the raw text of your ChatGPT conversations. Confirmed requests are stored in Alfred Meeting under the same retention and deletion rules as requests created on our website.
To collect and use your Personal Data, we rely on the following legal bases:
- Your consent for marketing where required and for audience measurement cookies,
- Pre-contractual steps you request and performance of our services, including account, quote and event management,
- Alfred Meeting’s legitimate interest in securing its services, preventing fraud and improving quality, subject to your rights,
- Compliance with legal or regulatory obligations.
Depending on the context, we may use your Personal Data for:
- Responding to your quote requests on our Offers,
- Verifying your identity,
- Sending marketing communications with your prior consent,
- Providing after-sales service and managing complaints,
- Answering your questions and handling rights requests,
- Monitoring and improving our digital platforms,
- Conducting statistical analyses to tailor our offers and user experience,
- Detecting, preventing, and combating any fraudulent or illegal activity,
6. Data retention period
In accordance with current regulations, Personal Data is processed only for as long as necessary to fulfill the purposes for which it was collected.
Prospect data is kept for up to three years after the last contact. Account and service data is kept during the relationship and then archived for periods needed for evidence and legal obligations; accounting records may be kept for ten years. Connected devices remain active for up to 13 months after they are registered or renewed during sign-in, then their technical data is deleted after a 30-day retention period.
7. Protection of your Personal Data
The Alfred Meeting team takes all necessary measures to protect your Personal Data and ensure the security of our digital platforms.
Strict security measures have been implemented to safeguard your data.
Access to your Personal Data is strictly limited to those who need it to perform our services.
8. Transmission of your Personal Data
Access to Personal Data is granted only to authorized employees.
These employees are bound by a duty of confidentiality.
Your data may be shared with venues and providers contacted to handle your request, and with processors needed for hosting, security, messaging, mapping and approximate location. Audience measurement services are activated only with your consent; marketing trackers used to measure our advertising campaigns remain active.
When providers process data outside the European Economic Area, transfers are covered by an adequacy decision or appropriate contractual safeguards.
9. Your rights over your Personal Data
Under applicable law, you have several rights, summarized as follows:
- Right of access
- You have the right to receive a copy of the Personal Data we hold about you.
- Right of rectification
- You may request that we correct or complete your Personal Data.
- Right to be forgotten
- You may request that we delete your Personal Data, subject to legal obligations.
- Right to restrict processing
- You may request that we restrict the processing of your Data under certain circumstances.
- Right to object to processing
- You may object to direct marketing at any time and, for reasons relating to your situation, to processing based on our legitimate interests.
- Right to data portability
- Where legal conditions apply, you may receive data you provided or request its transfer.
- Right to withdraw consent
- You may withdraw consent at any time without affecting processing already carried out.
- Right to file a complaint
- You may file a complaint with the CNIL or your local data protection authority.
To exercise these rights, please contact us using the details provided below. We may ask for additional information to verify your identity.
10. Changes to this Policy
Alfred Meeting regularly reviews its privacy policies. Any significant changes will be clearly displayed on our site, and the effective date will be updated accordingly.
11. Contact
If you have any questions or complaints regarding our Privacy Policy or to exercise your rights, please contact us:
- By email: dpo@alfredmeeting.com
- By mail: 14 rue Mathurin Régnier, 75015 Paris
You can unsubscribe from our promotional emails at any time using the unsubscribe link in our emails.