Responsible events
Measure and reduce the carbon footprint of your events
Travel, accommodation, catering, energy, waste: every category is costed during planning, not after. Compare scenarios before you book.
A carbon assessment built into the way you plan events
Measuring a carbon footprint only pays off if the number arrives before the decision. Alfred Meeting calculates the emissions of a seminar, a convention or a trade show while you are still comparing venues, dates and formats, not six months after the invoice.
The calculation uses the information already in your project: number of attendees, departure cities, chosen venue, room nights, meals. No duplicate data entry, no side spreadsheet to maintain.
- 5 impact categories measured, from travel to waste
- 3 criteria compared: cost, CO₂e and satisfaction
- 1 carbon receipt for every attendee
- 10 languages available for your international teams
The five impact categories of an event
Each category is estimated on its own, then aggregated. You immediately see which one weighs most and where to act.
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Travel
Attendee journeys
Home-to-venue trips by mode (car, train, plane), actual distance and occupancy rate. This is almost always the largest category of an event, often more than half the total.
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Accommodation
Room nights on site
Number of room nights, property category and energy-hungry facilities (pool, spa, air conditioning) all feed the per-room estimate.
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Catering
Meals and drinks
Number of covers and menu composition. A vegetarian, seasonal and locally sourced menu changes the order of magnitude of this category.
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Energy
Venue consumption
Floor area used, length of occupancy and the energy performance of the site: heating, cooling, lighting, audiovisual.
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Logistics
Waste and materials
Signage, giveaways, printing, stands and waste handling: the most visible category for attendees, and the quickest one to cut.
How the footprint is calculated
Four steps, from brief to reporting, without leaving your client area.
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Describe the event
Attendees, dates, departure cities, format. This information is already part of your brief: there is nothing extra to fill in.
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Calculate emissions
Each category is converted into kilograms of CO₂ equivalent using public emission factors and the characteristics of the chosen venue.
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Compare scenarios
Venues, travel modes, dates and menus are put side by side on three criteria: cost, CO₂e and expected satisfaction.
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Report and steer
A dashboard by event, by year and by organiser, exportable for your non-financial reporting.
Compare multiple scenarios
The lowest-emitting scenario is not always the most expensive, nor the least appreciated. Comparing makes the trade-off explicit instead of leaving it implicit.
- Compare venues, transport modes and menus on cost, CO₂ and satisfaction
- Identify low-carbon venues and responsible alternatives
- Actionable tips: trains, vegetarian menus, local suppliers, low-intensity dates
| Scenario | Cost | CO₂e per person | Satisfaction |
|---|---|---|---|
| Regional venue, by plane | €€€ | 210 kg | High |
| Regional venue, by train | €€ | 68 kg | High |
| Nearby venue, by train | € | 24 kg | Medium |
Steering & reporting
The data keeps working after the event: internal review, communication to attendees and non-financial obligations.
- Dynamic dashboards by event, year and organizer
- Individual “carbon receipt” for attendees
- Aligned with your goals and regulations (CSRD, ESG reporting)
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Consolidated dashboard
Tracking by event, by year, by organiser and by entity. Emissions compare from one financial year to the next without manual rework.
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Individual carbon receipt
Every attendee gets the breakdown of their own footprint: journey, accommodation, meals, share of the venue. Awareness made concrete, at one person’s scale.
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CSRD alignment
The categories calculated map onto the non-financial reporting buckets your CSR department and auditors expect.
Benefits
What measurement actually changes in the way you prepare your events.
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Documented trade-offs
Choosing a venue or a travel mode rests on a figure, not on intuition. Decisions hold up in a steering committee.
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Commitments you can keep
A reduction path can be steered over time once every event feeds the same calculation base.
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Attendees on board
The individual carbon receipt makes impact tangible and turns a CSR policy into an everyday habit.
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Reporting without re-entry
Data leaves the tool in the expected format: no more manual consolidation at year end.
A few benchmarks
To place an event footprint within one person’s carbon budget.
- ≈ 9 t average annual carbon footprint per person in France
- 2 t annual target per person for carbon neutrality by 2050
- ≈ 25 kg average daily equivalent, roughly the order of magnitude of a short return trip
Public orders of magnitude (ADEME). They serve as a benchmark, not as calculation factors.
Frequently asked questions
What CSR departments and event organisers ask us most often.
How is the carbon footprint of an event calculated?
Each category (travel, accommodation, catering, venue energy, waste) is estimated from the information in your project, then converted into kilograms of CO₂ equivalent using public emission factors. The total is expressed per attendee so it stays comparable from one event to the next.
What information do I need to provide?
Whatever your brief already contains: number of attendees, departure cities, dates, prospective venue, planned room nights and meals. The more precise the brief, the tighter the estimate, but a calculation is possible from the first assumptions.
What is an individual carbon receipt?
It is the breakdown of a single attendee’s footprint: their journey, their room night, their meals and their share of venue use. It is generated after the event and can be sent to everyone who took part.
Can the data be used for CSRD reporting?
Yes. The categories calculated map onto non-financial reporting buckets and can be exported into your company carbon assessment. The tool does not replace an audit, it feeds your indicators.
Can several venues be compared before booking?
That is the main use. The venues proposed in your project are compared on cost, CO₂e and expected satisfaction, before any commitment.
Is measurement billed separately?
No. It is part of the Alfred Meeting support on your events. Book a demo to see the calculation applied to one of your own projects.
Measure first, then reduce
A low-carbon event is not decided at the end of a project: it is built at the moment a destination, a date and a travel mode are chosen.
Book a demo: we apply the calculation to one of your past events and show you what the alternative scenarios would have given.