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Corporate offer · MICE procurement

Centralise, simplify and manage your MICE event procurement

One platform, dedicated project managers and more than 10,000 venues and providers to organise, govern and manage all your business events, in France and worldwide.

Talk to our corporate team
Illustrative example

One solution for all your business events

Seminars, meetings, business dinners, study days, conventions, corporate parties, accommodation, business lunches, team building, transport or additional event services: Alfred Meeting supports companies in managing and optimising all of their MICE spend.

Our approach combines a technology platform, a network of more than 10,000 venues and providers, and human support from specialised project managers. We support you in France as well as worldwide.

The goal: to make it easier for your employees to organise their events, while giving your Procurement, Finance, HR, Communications and Facilities teams the means to centralise spend, apply their internal policy, secure processes and steer performance.

01 · Centralise

Centralise and simplify your MICE purchasing

A single entry point for all your event needs, a simple experience for employees and a network of more than 10,000 venues and providers.

Take back control of your MICE spend

Event procurement is often fragmented: bookings made directly with venues, a proliferation of suppliers, scattered invoices, poor spend visibility, inconsistent approval processes and a limited ability to consolidate data.

Alfred Meeting lets you structure this segment through a single point of entry.

Illustrative example

One solution to centralise all your event needs

Venue searches, residential seminars, meetings and study days, hotels and accommodation, business lunches and dinners, corporate evenings and events, conventions, team building activities, coworking and workspaces, train and air transport, transfers and shuttles, technical and audiovisual services, event production and additional services

Your employees enjoy a simple experience to organise their events. Your central teams keep an overall view of files, commitments and spend.

A global network of more than 10,000 venues and providers

Alfred Meeting relies on a network of more than 10,000 venues and providers to support companies in organising their professional events, in France and internationally.

Our coverage lets us meet a wide diversity of needs:

Hotels and resorts, conference centres, meeting spaces, coworking spaces, châteaux and estates, unusual venues, restaurants, rooftops, event spaces, reception venues, team building providers, caterers, audiovisual and technical solutions, transport and mobility, event production and additional services

A platform to gain efficiency

From a single space, your employees can:

Submit and structure their brief, specify their criteria, constraints and budgets, search for venues, receive proposals, compare several offers, centralise quotes, discuss files, collaborate with their colleagues, submit a request for approval, track bookings, find the related documents and access the history of their events

A simple experience for employees

The success of a procurement programme depends heavily on its adoption.

That is why user experience is at the heart of our approach.

A simple journey, from request to booking

An employee can:

Submit their need, be supported in formalising their brief, receive proposals, compare offers, discuss with the teams, select a solution, trigger the necessary approvals, confirm their booking, find their documents and track their file from a single space

The goal: to offer a structured procurement framework without turning every event into a complex administrative process.

02 · Support

Genuinely support your operational teams

Dedicated project managers, human advice, sourcing, help choosing, case follow-up and support.

A single platform, with genuine human support

We are convinced that event procurement cannot always be treated as a simple online booking.

A complex event, a strategic seminar, a convention with several hundred people or a search in a challenging geographic area all require expertise, advice and responsiveness.

That is why Alfred Meeting combines technology and human expertise.

Illustrative example

Project managers to support requests

Our teams step in whenever human expertise adds value:

Needs qualification, advice on the destination, format recommendations, venue sourcing, search for alternative solutions, negotiation, offer comparison, support on complex files, management of specific constraints and coordination with venues and providers

You thus benefit from the power of a platform without losing the quality of personalised support.

A network that is never limited to a fixed catalogue

Our 10,000 venues and providers are a substantial working base, but they are not a limit.

If the best solution for your event is not yet in our network, our teams carry out dedicated sourcing.

We can search for, qualify and mobilise new partners according to:

  • Your destination
  • Your budget
  • Your capacity
  • Your event format
  • Your technical constraints
  • Your CSR requirements
  • Your security standards
  • Your catering needs
  • Your accessibility constraints
  • Your expectations regarding the participant experience

This capability is particularly important for multi-site organisations, international groups or companies with needs in less-covered areas.

With Alfred Meeting, you don't simply access a catalogue: you benefit from a global network, both digital and human, complemented by local experts when the field requires it.

A global scope to support your events

Paris, Lyon, Madrid, Brussels, London, Rome, Lisbon, Dubai, New York or a more complex destination: our goal is to support you wherever your teams need to organise an event.

To do so, Alfred Meeting combines several levels of coverage:

  • A digital network of venues and providers to quickly identify solutions
  • An offline network built by our teams through client requests and projects
  • Local partners and contacts across many destinations
  • Selected DMCs able to bring in-depth knowledge of the field, providers and local specifics to support you during the event and guide you to local restaurants and activities

This hybrid approach lets us combine the power of a global network with genuine local expertise.

On-the-ground knowledge, even far from your usual markets

Organising an international event is not simply about identifying an available hotel.

Depending on the destination, you need to understand:

The genuinely suitable neighbourhoods, travel times, local constraints, contractual practices, reliable providers, transfer solutions, privatisation options, relevant activities, cultural specifics and operational risks

When needed, we rely on local contacts and DMCs who know their destination perfectly to secure recommendations and project delivery.

You thus benefit from a single point of entry with Alfred Meeting, while drawing on the expertise of partners present on the ground.

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Governance tailored to framework contracts

Deploying a MICE solution does not stop at making a tool available.

For companies supported under a structured contract, Alfred Meeting can put in place genuine governance.

A dedicated team

Depending on the project scope:

Account manager, project manager, operational team, platform support, sourcing experts and management available for strategic matters

Regular steering committees

Regular reviews can be organised to analyse:

Spend trends, booking volumes, solution adoption, user satisfaction, any incidents, corrective actions, new needs, optimisation opportunities, catalogue changes and CSR performance

This governance makes it possible to evolve the setup over time rather than freezing a solution at launch.

03 · Govern

Apply your procurement policy

Budgets, workflows, rules, alerts and approvals.

Actually apply your procurement policy

An event policy is only valuable if it can be understood and applied simply by employees.

Alfred Meeting lets you configure your environment according to your internal rules.

Illustrative example

Procurement rules built directly into the user journey

Examples of configurable rules:

Maximum budgets, per-person caps, rules by event type, information messages, procurement alerts, requests for justification, competitive bidding rules, approval workflows, approval levels, blocks based on certain criteria, rules specific to an entity, rules specific to a population and rules specific to a budget or committed amount

The aim is not to complicate event organisation, but to embed your rules directly into the user journey.

Approval workflows tailored to your organisation

Every company has its own decision-making circuits.

Alfred Meeting lets you set up workflows tailored to your governance:

Manager approval, budget approval, Procurement approval, management approval, approval based on financial thresholds, several successive levels, parallel approvals and different rules by entity or population

Organisers know where their request stands. Approvers have the information they need to make their decision. Central teams keep a consolidated view.

A solution suited to multi-site, multi-entity and international organisations

Alfred Meeting supports organisations whose needs can be spread across several:

Departments, subsidiaries, brands, regions, establishments, countries and cost centres

The solution can be adapted to offer journeys, rules and reporting consistent with your organisation.

You can thus keep an overall framework while taking local realities into account.

Want to see the platform in action?

In 30 minutes, we show you how to centralise your requests, apply your rules and manage your MICE spend.

04 · Save

Cut your costs through competitive tendering

Comparison, negotiation, negotiated rates and savings.

Illustrative example

Optimise your spend through competitive bidding and negotiation

Controlling spend does not rely solely on a negotiated rate.

It also relies on the ability to compare the right solutions.

Alfred Meeting facilitates competitive bidding among venues and providers so that organisers can compare:

The price, the location, the services included, the cancellation terms, the payment terms, the equipment, the CSR commitments and the overall relevance of the offer

Our teams can also take part in negotiation and the search for alternatives.

This approach helps identify the best balance between budget, participant experience, operational constraints and internal objectives.

Build negotiated catalogues and rates

For recurring needs, Alfred Meeting can support your company in creating a dedicated environment.

Speed up recurring bookings

We can notably set up:

A selection of venues, lists of preferred hotels, recommended restaurants, recurring meeting spaces, negotiated rates, predefined packages, specific contractual terms, standardised services and catalogues by city or territory

This content can then be made available to employees from their environment.

The goal: to speed up recurring bookings while securing commercial terms.

05 · Simplify

Simplify supplier management and invoicing

Single supplier, centralised administration and integration with your internal processes.

A single supplier to simplify your administrative management

The proliferation of venues and providers quickly leads to a proliferation of suppliers to create, control and pay.

Alfred Meeting can become your single supplier to centralise your event procurement.

Illustrative example

Simplify your supplier flows and your invoicing

In concrete terms:

  • Fewer suppliers to reference
  • Centralised flows
  • Simplified invoicing
  • Consolidated services
  • Reduced administrative workload
  • Better spend traceability
  • Easier management for Finance and Accounting teams

You can thus access a very broad ecosystem of venues and providers while keeping a simplified supplier relationship.

Invoicing tailored to your internal processes

We adapt the flows to your organisation's constraints.

Depending on your needs, it is notably possible to include:

Order numbers, cost centres, analytical codes, project codes, legal entities, departments, subsidiaries, custom allocation fields and mandatory internal references

This information can be collected directly at the request or booking stage to improve data quality and reduce manual reprocessing.

Exports can also be set up to make it easier to integrate the data into your internal tools.

06 · Manage

Manage your spend, your attendees and your CSR

Consolidated reporting, transport, attendees, carbon and KPIs.

Steer your MICE spend with consolidated data

The fragmentation of MICE procurement often makes steering difficult.

Alfred Meeting lets you consolidate data to give Procurement teams and the departments concerned a more precise view of their event activity.

Illustrative example

Indicators to understand and optimise your spend

Track in particular:

Request volumes, booking volumes, committed amounts, spend by period, spend by entity, spend by department, spend by event type, spend by destination, the main venues booked, the main suppliers, average budgets, volumes by organiser, processing times, satisfaction data and the available CSR indicators

The data can be used to identify rationalisation opportunities, negotiate better terms and evolve your event policy.

Measure and reduce the carbon impact of your events

Companies must now move beyond a simple statement of intent when it comes to CSR.

Alfred Meeting is developing an approach that embeds environmental impact directly into the organisation and steering of events.

A broader carbon view

An event's footprint can be analysed across several areas:

Transport, accommodation, catering, energy and waste

This approach makes it possible to go beyond a view limited to the event venue alone.

Compare different scenarios

Depending on the data available, organisers can better understand the impact of their choices:

Destination, rail accessibility, modes of transport, accommodation, catering and logistical organisation

The goal is to enable better-informed trade-offs between:

Cost, carbon impact, participant satisfaction and operational constraints

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Encourage more responsible event mobility

Alfred Meeting can support the roll-out of measures such as:

A train-first approach, comparison of transport modes, last-mile organisation, shuttles, internal carpooling and better geographic selection of destinations

Consolidate your CSR indicators

The data can feed dashboards that track the environmental performance of the event portfolio over time and structure a continuous improvement approach.

Also manage the transport for your events

Organising an event does not stop at choosing the venue.

Alfred Meeting can also support the management of the associated travel:

Train, plane, transfers, shuttles and participant mobility

The goal is to bring venue management and travel management closer together to improve the event's overall coordination and cost visibility.

This approach also makes it easier to factor environmental considerations into mobility choices.

Centralise participant management

For events requiring a more structured organisation, Alfred Meeting can offer tools to manage participants.

Depending on the project:

Registration forms, information collection, transport choices, accommodation needs, specific preferences, logistical information, response tracking and consolidation of participant data

These tools help reduce scattered exchanges and manual files while improving the reliability of information.

A roll-out tailored to your company

Every organisation has its own challenges.

The roll-out can therefore be built progressively.

  1. Phase 1 - Framing

    • Analysis of the existing setup
    • Understanding the processes
    • Mapping the needs
    • Identifying user populations
    • Defining the rules
    • Defining the data needed for reporting

  2. Phase 2 - Configuration

    • Creating the environment
    • Configuring the rules
    • Creating the workflows
    • Configuring the fields
    • Integrating internal policy elements
    • Preparing any catalogues

  3. Phase 3 - Launch

    • Communication
    • Onboarding
    • User support
    • Support
    • Monitoring the first requests

  4. Phase 4 - Steering and continuous improvement

    • Data analysis
    • Adoption monitoring
    • User feedback
    • Process optimisation
    • Catalogue evolution
    • Identifying new savings opportunities

Why choose Alfred Meeting?

For which types of organisations?

Alfred Meeting is aimed in particular at companies and organisations that want to:

  • Centralise their event spend
  • Reduce the number of suppliers
  • Better apply their procurement policy
  • Improve visibility over their spend
  • Make life simpler for organisers
  • Structure their approval processes
  • Rationalise their invoicing
  • Consolidate their data
  • Support several subsidiaries or entities
  • Roll out a MICE policy internationally
  • Improve their CSR performance
  • Professionalise the management of their MICE category

Our approach can be adapted for private companies, multi-entity groups, public organisations and structures with recurring event volumes.

Frequently asked questions about MICE procurement

What procurement teams ask us most often before rolling out an event procurement solution.

What is a MICE procurement solution?

It is a single entry point for every business event request: seminars, meetings, study days, conventions, accommodation, business catering, parties, team building or transport. Requests are centralised, your procurement rules apply at the moment of the request, invoicing is consolidated and spend becomes readable for Procurement, Finance and Facilities teams.

How can you reduce the cost of corporate events?

By putting venues and providers in competition instead of booking case by case. Alfred Meeting has offers compared on price, included services, cancellation and payment terms, equipment and CSR commitments, then its project managers negotiate and look for alternatives. For recurring needs, catalogues and negotiated rates can be set up.

Can we apply our procurement policy to events?

Yes. Maximum budgets, per-person caps, rules by event type, alerts, justification requests, competitive tendering rules, multi-level approval chains and specific rules per entity or population can all be configured. They apply inside the employee journey, at the moment the request is made.

Can Alfred Meeting become our single supplier?

Yes. You reach a network of more than 10,000 venues and providers while referencing only one supplier. Invoicing is centralised and can carry your purchase order numbers, cost centres, analytical codes, legal entities and mandatory internal references, with exports to your own tools.

Does the offer cover international events?

Yes, in France and abroad. Coverage combines a digital network of venues and providers, an offline network built by our teams, local partners and relays, and DMCs selected for their on-the-ground knowledge. When the right solution is not in our network yet, our teams run dedicated sourcing.

How do you measure the carbon impact of an event?

The footprint is analysed by category: transport, accommodation, catering, energy and waste. Organisers can compare scenarios for destination, rail accessibility, transport mode or logistics, arbitrate between cost, impact and attendee experience, and consolidate CSR indicators over time.

Turn your event procurement into a truly managed category

Centralise requests. Simplify bookings. Reduce supplier fragmentation. Apply internal rules. Consolidate data. Measure performance. Progressively improve practices.

Alfred Meeting supports you in turning a set of often scattered expenses into a MICE category that is simpler, clearer and better managed, in France and internationally.

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